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Menu, Dashboard and Dashlets

This chapter gives an overview of CiviCRM's dashboard (it's 'home page') and the navigation menu available for people working in CiviCRM.

The navigation menu

The navigation menu is a small bar at the top of every "back office" page of CiviCRM.

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It provides access to nearly every function of CiviCRM and is broadly organised into headings by individual CiviComponents (such as Contributions, Events and Mailings), with a few exceptions for Search and Administer, both of which cover all of the enabled CiviComponents.

NavMenu_SearchPulldown

You can modify the navigation menu by going to: Administer > Customize > Navigation Menu and then adding or rearranging menu items on the screen. Remember that changes you make to the navigation menu will be seen by everyone who has the appropriate permissions to see the menu, for better or for worse, so be careful when modifying the navigation menu.

To the left of the navigation menu is the Quick search field. See the chapter on Searching for more details.

The home dashboard & dashlets

When you first log into CiviCRM, the first page that you will see is the dashboard (CiviCRM Home). The dashboard allows you to see important information about your site and CiviCRM by displaying a series of "dashlets". A dashlet is a report that you can display on your home dashboard. Many dashlets come with CiviCRM by default, and you or your administrator can create additional dashlets that are specific to your organization's needs. Some examples of dashlets that come with CiviCRM include:

  • Donor Report: a bar graph of the amount of total contributions per month for the last five months.
  • Activities: a list of recent activities that have been recorded by CiviCRM (this could include emails sent to constituents, donations that have been made, or meetings that have been scheduled in CiviCRM).
  • Membership Report: a table summarising information about Members tracked by CiviCRM and broken out by month. This includes the number of Members of each type total amounts of payments made and the number of contributions made, among other things.

Dashboard_homescreen

You can add these dashlets to your CiviCRM dashboard by clicking the Configure Your Dashboard button. You will see a list of dashlets that can be dragged into the right or left column of your dashboard.

Dasboard_editscreen

Click Done to save the dashlets to your dashboard. From now on, you will see updates to the status of your dashlets every time you log in (if you'd like to check and see any changes that have occurred more recently, you can always click Refresh Dashboard Data - this will reload each dashlet and pull in any new information). For performance reasons, dashlets are cached. You can change how often the dashboard refreshes by visiting Administer > System Settings > Misc and editing Dashboard cache timeout.

Almost any CiviCRM report can be made available as a dashlet.

To create a dashlet, do the following:

  • Click Reports > Create Reports from Templates.
  • Select the report template that you want to use.
  • Choose the criteria you want to display in your dashlet. For example, you may want the dashboard version of the report to always show data for "This Quarter" or "This Year". You can also choose to display the report as a table, or as a bar or pie chart.
  • Click Preview Report.
  • Once there, click Create Report.
  • At the bottom of the Create Report section, select the box that says Available for Dashboard?. Users with permissions to see that information will be able to add that dashlet. (See the section on permissions for more information).
  • Click Create Report.

Now add the dashlet to your dashboard:

  • Click Home to get to your dashboard.
  • Click Configure Dashboard. Drag the dashlet from the "Available Dashlets" box to the column where you'd like it to appear.
  • Click Done.

(Refer to the Reporting section for more details on working with reports.)